10 Best Recruitment Automation Tools

10 Best Recruitment Automation Tools

It has always been a tough job to find the perfect and suitable candidates for your business.

The screening process involves tracking down the right candidate with the required skill set and talent, along with that a major task is to highlight the difference between those candidates who just simply talk good and lack the essential skills from those who to all intents and purposes possess the necessary expertise.

Widespread large companies will obviously be unable to invest the same amount of time on each recruitment to ensure that the person is fit for their job. 

In this present-day situation, this screening task can be even more challenging. Moves toward remote-based work, whether temporary or permanent, means you might never meet your next candidate in person.

With widespread economic concerns, companies can no longer just hire and hope; it costs a lot of money to find, hire and retain top talent, but it’s even more expensive if you culminate with the wrong recruit and have to start over. 

To make the most use of time and get the exemplary results, many companies (both large and small) are now turning to recruitment automation tools and AI as ideal solutions.

Table of Content

  1. The Benefits of Recruitment Automation Tools
  2. 10 Best Recruitment Automation Tools

The Benefits of Recruitment Automation Tools

By using automation software, recruiters are able to contact and assess potential candidates at scale.

While there are all-in-one solutions available, many other tools are used to automate specific skills of the hiring process, often taking care of the usual and repeatable time-consuming tasks.

Depending on what tools you use, the software can help with automating the sourcing, screening, outreach, and assessment of potential candidates.

This liberates some  time for recruiters to focus on  activities that require more attention, allowing them to add personalization and ensuring prospects  hired are the proper fit.

In many cases, AI can help with assessing thousands of candidates based on their skills and qualifications, without any of the subconscious biases a recruiter might unknowingly have.

Of course, it’s important to select the apt tools for the job. Just as a recruiter may have a subconscious prejudice, faulty algorithms and biased developers can easily result in a biased AI.

That’s why it’s important that recruiters choose reliable, effective automation tools.

Here are ten of our top recommendations for recruitment automation software. 

Also Read : 18 Habits of Highly Productive People: What Efficient People Have in Common


10 Best Recruitment Automation Tools

1. Reply

Reply is an automation software which not only has an effective sales engagement platform but also is perfect for discovering and engaging with your next potential employee. 

For example, its latest feature lets you find and engage with candidates on LinkedIn. By using the Reply browser extension, you can easily find their email addresses and add them to your next outreach campaign with just one click. Reply gives you the ability to engage with candidates via multiple channels like emails, follow-up calls etc.

Importantly, you’re able to automate your outreach without forfeiting personalization. When you’re trying to find your next recruit, it’s necessary to make an impressive good first impression and engage with candidates. This allows you to stay unequalled with the entire candidate base. 

In addition to this you can also analyze your campaign, with helpful metrics to see how your outreach is performing. As it’s easy to test different approaches and measure performance, you can then take steps to adjust your messaging and further improve results. 

Use it to: Send personalized outreach campaigns to your candidates.

2. Zoho Recruit

Along with their popular CRM, the Zoho software suite includes their HR package, Zoho Recruit. This cloud-based applicant tracking system (ATS) provides companies with an end-to-end hiring solution, suitable for both staffing agencies and corporate HR teams. 

To ensure that the candidates are adequately qualified to reach the interview phase, this includes sourcing and screening along with background checks and pre-screening assessments. . Along the way, Zoho Recruit helps streamline the process, such as by automatically pulling information from LinkedIn to simplify filling in application forms for candidates. 

One particularly utilitarian feature is the Blueprint tool, which allows you to create and automate your recruitment workflow. This makes it effortless for informing the users what actions need to be taken when and prompting them with the necessary details for each task, to ensure a smooth  workflow. Setup is easy, with a drag and drop interface, letting you quickly automate key actions. Then, the dashboard allows you to see any potential bottlenecks in the process and any steps recruiters are spending a lot of their time on, so you can further optimize your work. 

Use it to: Create automated end-to-end workflows for recruiters.

3. LinkedIn Recruiter

This is what almost everyone has heard of. LinkedIn may not have as many funny cat videos as other social networks, but it’s the perfect place to find your next hire. It is widely a preferred network choice for professionals due to which,LinkedIn has grown in popularity, with more than 700 million users. While it’s not exclusively for job seekers, users share their work history and skills, along with recommendations for others in their network.  

Although there’s nothing stopping you from using a basic LinkedIn account to search for potential recruits, LinkedIn’s Recruiter platform simplifies the process and offers additional features to help you find, connect with, and manage your candidates. 

With specific search filters, you can easily and quickly narrow down your search results to find people who match the exact criteria you are seeking for. You can then review candidates and see at a glance what they’re up to and if they’re open to new opportunities. 

If you’re still struggling, LinkedIn Recruiter will make recommendations, such as suggesting skills, locations, and titles (you’ll be amazed at how many different variations of job title one role can have) that will meet your requirements. If there is a moment when your dream candidate comes into being, you will automatically receive updates on any changes, so you will be the first and foremost one to know.

After completing the above process you will have found your ideal candidate and you can reach out to them with InMail, which has proven to be another useful channel for the outreach  where they may be more receptive to recruitment messaging. You can then re-use those searches for future job openings, saving you time. 

Use it to: Find and reach out to candidates on LinkedIn. 

4. Pymetrics

There is always this dilemma, how do you find the right person for your job, the one who fits in all your required categories? If you want to take a scientific approach, rather than relying on a flashy resume and your gut, you should take a look at Pymetrics. 

By using a combination of various algorithms and scientific tests, Pymetrics promises to help you find your ideal candidates. Their AI technology, audited to ensure it’s free of any biases, relies on the latest in behavioral science, with algorithms customized to your unique business needs. This gives the  recruiters to choose a potential candidate along with its objective data to back it up, and not just their past experiences. Another must-highlight feature is how Pymetrics looks beyond the specific job opening and makes recommendations on other places where a potential recruit may fit in your business.

As technical and intricate as it might sound, the whole process is designed to be easy for both recruiters and candidates. Tests are carried out as games, measuring cognitive and emotional attributes such as effort, focus, and risk tolerance in a fun way. Pymetrics suggest questions for use in the interview, the candidate records their answers, and then recruiters and managers can review the video at their leisure. 

The results speak for themselves, with recruiters seeing a 75% reduction in time to hire and a 25% reduction to costs. 

Use it to: Harness AI and gamification to build a diverse workforce.

5. Knockri 

Described as an ethical AI solution, Knockri is a skills-based video assessment tool that aims to help recruiters hire remotely while reducing any bias. With Knockri, you’ll end up with a shortlist of the best candidates ready to be interviewed. 

By assessing a candidate’s skills against your designated job KPIs before you go to interview, the cost of hiring is significantly reduced. You easily set up automations that trigger assessments and interview invitations, saving additional time. If you want, you can watch applicants complete the assessment for yourself while also seeing how the AI rates them, using it as a second (and unbiased) opinion for your hiring decisions. 

Knockri is also designed to play nicely with your existing HR stack, integrating with your ATS or connecting with your interview/conference platforms via its API. 

Within just 24 hours, Knockri claims you can start screening your candidates. Clients have seen a 68% reduction in time to screen, as well as 24% more diverse shortlists. As a result, it’s become popular with Fortune 500s and other larger companies, including IBM. 

Use it to: Hire based on merit and increase diversity. 

6. Zoom.ai

Not to be confused with the similarly named video conferencing software that’s become a word always on the tongue since we all started having meetings at home, Zoom.ai is actually a scheduling tool that makes booking meetings easy for recruiters and candidates.

To do that effectively, the app connects with your video conferencing software. Zoom.ai goes further by offering over 60 additional integrations, such as with your user directory solutions and file storage (e.g. Dropbox and Google Drive). 

This helps recruiters to schedule their meetings, prepare for interviews by providing briefings related to the meetings, details of the people attending and job history pulled from your ATS.  In addition, the software can even help generate relevant documentation, including employee contracts. 

For smaller teams or those with a tight budget, Zoom.ai comes with a free basic plan (although that limits you to five automated meetings scheduled and two ‘insights’ per month). 

Use it to: Take the stress out of scheduling interviews.

7. Texito

A big part of the recruitment process is communication. Communication can take you miles in this field. It is important to know How do you describe your company? How do you describe the job you’re hiring for? There’s no doubt that the words you use when recruiting make a difference to the results you get. 

Texito offers to assist you with your messaging, whether that’s job postings or company descriptions, with their augmented writing platform. It is somewhat similar to other  tools like Grammarly, but with obviously less focus on spellings and grammar and more on inclusive,effective and everlasting  business messaging. Texito checks your writing for bias and offers insights to help you create and promote a positive work culture. 

Along with a dashboard of metrics that show how your writing scores compared to other similar pieces (e.g. job postings for the same role in your area), you’ll also see suggestions for specific wording that will help you attract a diverse range of applicants. In addition, Texito helps you eliminate jargon, making your writing clearer. 

An interesting feature is,  how Texito takes a data-driven approach. Rather than being purely based on opinion, they continuously monitor and analyze the hiring messaging of more than 50,000 global companies, assessing millions of documents every month, to give you recommendations you can trust. 

Using Texito has been shown to significantly increase the number of qualified candidates who apply, reducing time to fill. It also allows you to create templates for your job postings and emails, saving you more time in the future.

Use it to: Improve the wording used in your job postings to attract better candidates.

8. Ideal

Ideal is primarily a tool for screening extremely skilled candidates, aimed at enterprise teams. By using AI, they enable recruiters to screen thousands of candidates in just a few seconds and quickly clean  your existing databases to identify the top candidates in your talent pool. 

This process uses specific data from resumes and assessments to carry out an assessment. It also includes a chatbot feature that increases candidate engagement, with the replies contributing to the overall assessment results. It also purposefully ignores irrelevant data that commonly leads to biased decisions or prejudice hiring. 

Ideal claims to automate 70% of your top of funnel interactions, as well as your workflows and assessments. Events can be set to automatically trigger once certain criteria are met, saving up to four hours per day for recruiters while drastically reducing time to fill. All of this works within your existing ATS, meaning recruiters don’t have to learn to use a new piece of software from scratch. 

Use it to: Identify and engage with your best candidates.

9. Hiretual

For large enterprises, high-growth companies, and nonprofits, Hiretual helps source new hires up to 10 times faster. 

Described as a ‘talent data system,’ Hiretual offers exploration to a talent pool of over 750 million profiles, gathered from over 40 different platforms. This includes a variety of  social networking sites such as LinkedIn, job boards, career sites, and anywhere else on the open web where your next recruit may be. 

After this it facilitates you with their 

 personal/work contact details, with an impressive 90% success rate. 

Hiretual also fits in with your existing tech stack, with over 30 different ATS integrations available. You can use the app to search through the candidates in your ATS, refreshing information and enriching them with the latest updates. 

Once you’ve tracked down your candidates, you can use Hiretual for personalized outreach, with email templates designed to promote engagement. The dashboard offers metrics and insights into how your outreach is going, which you can then use to tweak your approach and improve your response rates. 

Use it to: Source your next candidates. 

10. CEIPAL TalentHire

If you’re looking for a comprehensive end-to-end service, check out CEIPAL’s TalentHire service, with prices currently starting from $114/mo. As a full ATS, TalentHire helps you with every step and level of the recruitment process, from job requisitions to business intelligence. Scaling to fit your requirements, the software helps you identify any vacancies, source and screen applicants, then place and successfully onboard them. 

When it comes to automation, TalentHire can handle your recruitment workflows, whether that’s posting job openings, reviewing resumes, or sending out notifications. AI can help you streamline the entire process, enabling you to close more placements faster.

TalentHire enables you to access recruitment data from a wide array of sources, over 25 different social media sites, 30 job boards, and 25 vendor management system (VMS) portals. If there’s a resume matching your requirment out there on the web, TalentHire will help you find it and add it to the system. It will then assess and rank candidates, including a ‘reverse compatibility score’ to see how likely a candidate is to accept a position. You’ll also get tips and tricks on how to attract and motivate more of your ideal candidates. 

The features of this software extend beyond the initial recruitment process, including an e-boarding module that enables a fully digital onboarding experience. Fully customizable to your organization and workflow, the software helps collect, distribute, and manage all relevant information. The setup even includes a CRM for managing client relationships. 

Use it to: Track your applicants from initial sourcing through to onboarding. 


Conclusion 

Finding the perfect candidate for your company can be challenging, but using the correct automation tools makes it a cake walk.  Whether it’s introducing remote-hiring processes or identifying the objective talent for your next job opening, automation software makes it possible to spend less time searching through resumes and more time engaging with your top candidates.

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