If you were a sales rep sending an email to your prospects from your gmail account, you had no clue about...
whether the email reached them? or Was it opened or not? or Did they click on links that you sent them
You were clueless. It was like almost shooting in the dark.
But it's different now...
Now we have a variety of tools that can help you track the emails you send, provide read receipts, show you when, where and how many times your email was read. Supercharging your inbox with such email tracking tools can help boost your productivity and effectiveness.
Helps gauge prospect's interest: Seeing what links your prospect has clicked or how many times they have opened your email can give you a fair idea about how interested your prospect is in your product/service. You can plan your follow-up strategy accordingly and generate more leads.
Helps with Optimization: Tracking your emails will help you optimize your cold email campaigns effectively. You can see which emails are being opened the most, you can know which time/day are best to send emails, which subject lines are working, etc.
Here are the best email tracking tools to enhance your cold emailing game.
SalesHandy a free email tracker that helps you track and schedule unlimited emails for all its Gmail users. Outlook users can use the email tracker add-in for any windows system. Unlike other email tracking tools, SalesHandy does not have a branded email signature.
Along with these features, you get real-time desktop notification for every email open and link click. To improve your email productivity, you can use advanced analytics features. In addition to this, you can create and save email templates on the go.
SalesHandy is a free email tracking tool and other features like sending email campaigns start at $7/user/mo.
RocketBolt has a free chrome extension which will notify you when your emails are being opened and links are being clicked. Just add this free plugin to your browser and improve your Gmail productivity.
Apart from email tracking, RocketBolt is an intelligent lead tracking tool that helps you convert more site visitors into paying customers.
The chrome extension for email tracking is completely free.
★★★★ – “Useful tool for tracking emails”
★★★★ – “Convenient, free, and easy to use”
One of the leading dedicated email tracking tools in the market currently, Mailtrack.io lets you know when your recipients click on your links in your email, notifies you in real-time when and how many times your emails are being opened. It also has the double-check feature.
They follow the freemium model. Their paid plans start from $1.50 per user/month.
★★★★★ – “Efficiency and peace of mind in following emails!”
★★★★★ – “Excellent ally for the efficient tracking of electronic mails!”
Docsify shows you how each recipient opens emails, attachments, clicks links, and views each page of documents and websites. The tool sends real-time notifications of the engagement in your emails.
They have a free plan with which you can track upto 100 mails/month. For unlimited tracking, their pricing starts at $9/month.
★★★★★ – “Must have for Gmail users ”
★★★★★ – “Powerful email tracker for Gmail”
Velocify is a robust sales tools that comes with email tracking. With the tool, you can track email opens, replies, and how the recipients are engaging with your links and attachments and get real-time notifications on the responses.
Their pricing starts at $40/month.
★★★★★ – “I really enjoy being able to push 1 button to dial out.”
★★★★★ – “Life Saver”
Mailtag provides a simple email tracking tool that gives an overview of emails sent, opened, link clicks etc. You can also check the emails, link clicks, upto 3 ping sequences (Follow-up) per email and email scheduling in the free option.
To track unlimited number of follow-ups, you have to upgrade to their pro plan which comes at $25 per user/annually.
★★★★★ – “Email Tracking that works well”
★★★★★ – “One of the best Email automation and tracking software that I’ve come across!”
It is another mail tracking tool that operates on a freemium model. The basic free plan allows you to track upto 10 emails every month. Users need to add “.didtheyreadit.com” to the end of the recipient’s email address which will not be displayed to the recipient at any point.
You can also see how long the email was read and when it was opened. It has add-on features like PDF tracker (which tracks PDF downloads) which can be purchased if needed. The email tracking tool provides browser plugins for Chrome, Firefox, and Internet Explorer.
Price: $25 for 3 months
★★★★ – “Very Useful app”
Toutapp is an email tracking tool focusing on driving sales and nurturing leads.
The tool identifies the engagement rate of emails – provides real-time notifications of what’s been downloaded, clicked, or viewed and also lets you know if your email has bounced.
Apart from this, ToutApp analyzes all of your emails, client calls, calendar events, and CRM data to look for correlations and give your insights and reports.
It is available on Chrome as well as Microsoft Outlook.
Price: $49 per user/per month
★★★ – “Used to LOVE ToutApp for Pipeline Management!”
★★★★★ – “Great efficiency enhancer, super convenient tool”
Polymail delivers real-time notifications on when your emails are being opened, links are clicked, or downloaded. With this you can gauge lead interest and follow up perfectly.
You can also instantly schedule meetings, set follow up reminders, integrate with Salesforce, share email templates with your team to save time, and obtain team analytics to measure and optimize your team’s performance.
Polymail has paid plans starting from $13 per month.
★★★★★ -“Email for power users and casuals alike”
★★★★★ – “A Startup Email That Is For Big Companies”
This multi-channel help desk tool has a chrome plugin that lets you track the emails that you send for free. It gives you information on when your email has been read and who exactly has read your email.
Deskun enables companies and organisations to deliver high-quality communication and customer service to their clients, prospects via mail, chat, and social tools. It also has shared mailbox feature to make internal communication between agents and managers easy.
Deskun has a unique pricing system where you can pick and pay only for the amount of users and channels.
★★★★★ – “Deskun truly delivers!”
Groove allows you to track your emails. With this you can find when, where and by whom your emails are being opened. All the emails you have tracked will have a tracking history in the respective email thread. This gives you an unique insight on the prospect.
This tool also gives you all the important Salesforce data right into your Gmail inbox. Using Groove you can get account and market insights, lead analysis, accurate lead data and company data, record calls, get email analytics, data enrichment, lead builder, and more.
Contact for pricing.
★★★★★ – “My Job Made 10x Easier”
★★★★ – “Nice, could have some additional features”
An excellent tool for email tracking, followup.cc send you real-time notification when your contact open your emails. Using this, you can reach out to them at the correct moment.
Followup.cc also allows you to schedule emails to be sent later, set reminders, and automate your follow-up emails.
They have paid plans starting from $23 per month.
★★★★ – “Fantastic resource to stay on top of emails while also not missing key information”
Not only can you see who opened your emails, ContactMonkey also lets you know when, where, and on what device was your email opened. You can prioritize and plan your follow ups based on which prospect has opened your emails the most.
Features like schedule later, email analytics, integration with Salesforce, and measure internal comms straight from your inbox.
ContactMonkey has paid plans from $15 per user/month.
★★★★ – “The complement we need for the detailed tracking of our emails”
★★★★★ – “Easy Smart Design To Help Track & Improve Your Business Communications Via Email “
With ClearSlide, sales reps receive real-time alerts of email opens, clicks and page-by-page analytics to prioritize and customize your follow-ups. You will also get notified of email forwards so that you can see who else in the organisation are seeing your emails. This data can help you see your email performance and how you can optimize it for maximum outreach.
Apart from tracking, ClearSlide has a range of sales engagement tools that transforms the way sales teams work with customers.A fully web-based service that is easy-to-use boosts sales rep productivity, improves effectiveness and increases impact and consistency of messaging.
ClearSlide’s paid plans start from $35 per user/month.
★★★★★ – “An engaging sales platform with helpful insight features”
★★★★★ – “Engaging presentation software with valuable data tools”
Newton is an email tool which comes with a pretty solid email tracking feature. With Newton’s email tracking, you’ll get to know when your emails are being opened and who opens them. This email tracking solution works with multiple email services like, Gmail, IMAP, iCloud, Outlook, and so on.
They also have apps across iOS and Android to make things easier on the go.
Apart from tracking, you can also get useful information about senders, snooze your inbox, save email to your favourite apps, and more.
Newton has a subscription plan starting from $49.99 annually.
★★★★★ – “You pay the price of a beautiful well built email client”
Vocus.io comes with a solid email tracking feature which lets you know when your email was opened, and by who. It also gives you metrics and trends on how your emails are performing. You can also personalize your domain name of your unsubscribe, open, and click tracking links.
Using Vocus.io, you can also automate your follow-ups, set reminders, templates, mail merge, name-to-email search, analytics, and team sharing and activity dashboards.
Vocus.io has paid plans starting from $5 per month.
★★★★★ – “Delivers on its promise”
★★★★ – “Awesome chrome extension for eas email use”
Boomerang’s email tracking software notifies you when a email is opened and when a link in the email is being clicked. It also tracks how many times each email is being opened or link being clicked. Boomerang also provides read receipts to the emails you have sent.
There are many other features such as send an email later, setting reminders to follow up, pausing your inbox to get things done and more come with Boomerang.
Apart from their free plan, Boomerang has paid plans starting from $4.99 per month.
★★★★ – “Chrome extension great for controlling emails.”
★★★★ – “Boomerang for Gmail, control and programming of your Gmail emails.”
The Top Inbox lets you track email opens. When you send emails with The Top Inbox, you can track who opens the email and when it was opened. Knowing this will help you follow up effectively.
With The Top Inbox, you can also schedule emails to be sent later, set reminders, and set up auto follow-up sequences.
GetNotify is another email tracking tool that works by adding their address. Add “.getnotify.com” at the end of the recipient’s mail address and start tracking your mail. The application shows when the mail was delivered, when it was opened and how much time was spent on the mail.
They have a limit of 5 mails a day and that can be increased when you give a small donation to their website.
★★★★ – “Easy to sort my prospects into the serious ones!”
★★★★ – “Convenient but needs better user experience.”
Cirrus Insight is convenient email tracking software that lets you track emails, book meetings and schedule follow-ups. The tool will send you open alerts, enables reply tracking, see how the links attached are opened etc.
It is available for Gmail, Outlook, Office 365, and mobile devices. There’s a 14 day free trial after which the basic monthly plan starts at $28 a month ($19 a month when paid annually).
★★★★ – “Cirrus Insight saves so much time getting my emails into saleforce”
★★★★ – “This app saved us a lot of time doing redundant clerical work and focus on selling
Readnotify is a simple yet effective tool to track emails. With this tool, you can track your mails in one of the two ways.
Manually: To track emails manually, you have to type “.readnotify.com” at the end of your recipients email address. This will not be known to the sender.
Automatically: This option is available only to the paid subscribers. The tool gives an add-on that automatically tracks your emails.
They have a free 14-day trial/ 15 free tracks, whichever comes first.
★★★★★ – “An excellent email tracking tool “
★★★ – “Easy acess”
Nimble provides email tracking as one of its several features. With Nimble you can track email opens, replies, and how the recipients are engaging with your links and attachments Like most email tracking tools, it also provides real-time notifications.
Their pricing starts from $12/month ($9 when billed annually).
★★★★★ – “Nimble lets you be social, no ‘sell'”
★★★★★ – “This helps me in my real estate business”
Ebsta is a solid email tracking tool which shows tracks details such as email opens, clicks, at what time the emails were opened etc. They also give an analysis on how the the mails have performed to give an idea on what works for your campaign.
Their pricing plan starts at $30/month.
★★★★★ – “Ebsta is the best tool for Salesforce/Gmail users”
★★★★★ – “Ebsta Sync is extremely useful for any organization”
Sparkpost provides E-mail tracking as one of the features. With it, you can know when an email is opened, clicked-through, or bounced. It also sends real-time notifications of any activity related to your mail.
The email tracking feature is part of their basic plan, which is available for free.
★★★★★ – “Sparkpost is a great tool for emails”
★★★ – “Great and active development community. Competitive pricing. Service can be spotty.”
Using Streak you can track the emails that you send. Streak send you real-time alerts when your emails are being opened, and you’ll know exactly when to follow up. With their email sidebar, you can see the history of your email opens to understand how your emails are performing.
Streak turns your Gmail into a CRM tool. It’s easy to keep track of emails as they are grouped together in stages across a pipeline. Using Streak it’s easy to send bulk emails, schedule emails, and create separate email threads for different teams like sales, support, product, and HR.
It follows a freemium model. If you want more than the free plan, they have paid ones starting from $59 per user/month.
★★★★ – “Finding Streak saved me SOO much time”
★★★★ – “Give a total change to your GMAIL and convert it into a CRM.”
Email tracking in Mixmax lets you see when your mail has been opened and how many times it has been read. Even if you send your email to a group, you can see which individual opened your message, so that you can follow up correctly.
Mixmax also lets you schedule meetings, create the perfect email templates, schedule emails to be sent later, conduct polls and surveys, attach email signatures, and much more.
Is has a free plan where you can track 100 emails/month. If you want more, they have plans starting from $12 per user/month.
★★★★ – “Read receipts and shortcuts to maximize engagement and minimize switching windows”
★★★★★ – “Excellent Aid for Managing Your Marketing!”
Seamlessly track any email you send using Bananatag. Track any email with a single click, right from your inbox window. Your data is secure as the tracked emails are sent through your own server so they arrive from your email address. Tracked email metrics provide stats that can help you make your emails better.
You can also schedule emails, create email templates, and track your emails stats for optimization.
They have a free plan where you can track 5 email/day. Their paid plans start from $12.50 per month.
★★★ – “Easy to setup, but not 100% sure that it’s doing what it should…”
★★★★ – “Great app for keeping track of who opens your emails!”
With Yesware you can see who opens your emails, links, and attachments. Know which pages or slides of attached documents were opened, how long did the recipient spend on it, and how often they accessed it. Get instant alerts on when your emails are being opened or clicked.
Yesware also provides you with a set of other time saving inbox tools like send later, set reminders, creating email templates for commonly used messages, meeting scheduler, automatic follow-ups, and more.
Paid plans for Yesware start from $12 per user/month.
★★★★★ – “I’m on top of all my communications now.”
★★★★ – “CRM that is easily complemented with gmail.”
With Klenty you can know when your emails are being opened, get real-time alerts on who is opening them and find out which emails have most opens so that you can optimize it for future campaigns. Klenty also lets you track links in the emails to see if the links are being clicked and engage effectively. You can also get real-time alerts on when prospects reply to your email.
Apart from open tracking, link tracking, and reply tracking, Klenty is a powerful sales automation tool. You can find prospects, outreach, follow-up at scale, schedule emails to be sent later, set reminders, and much more. With Klenty, it’s easier to manage more leads and close more deals.
Klenty has plans starting from $30 per user/month.
OBTrack is another free dedicated email tracking software, that lets you see when your emails are being opened. This free tool is available for Opera Browsers.
It’s completely free!
★★★★ – “Awesome Email Tracking Tool”
★★★★★ – “Very Useful and Its truly Free”
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